RFP #018-005 Illing Middle School Travel Services - Trip to Washington, D.C

This contract provides comprehensive, all‑inclusive travel services for Illing Middle School’s Washington, D.C. field trip. The vendor must supply deluxe motor‑coach transportation, quad‑occupancy student lodging, double‑occupancy chaperone lodging, meals (seven per participant), a licensed DC guide, a dedicated tour director for the entire trip, 24‑hour on‑site security, and optional trip‑cancellation insurance. The trip is three days, two nights, with three possible date windows in April 2019, serving 215‑400 middle‑school students plus chaperones (minimum 1:8 ratio). The award was made to Destinations Unlimited after an open competition. The contract is initially for the 2018‑2019 school year with an option to extend up to two additional years, and payment is made on a firm‑fixed‑price, all‑inclusive basis after successful completion. • Full‑service school‑group travel (transport, lodging, meals, guides, security) • Mandatory on‑site staff (tour director, licensed guides) and parent‑meeting support • High‑limit insurance requirements and compliance forms required