Description
The County of Cuyahoga’s Division of Senior and Adult Services issued an informal Request for Proposal to secure a venue, catering, and audiovisual services for its 2026 Aging and Disability Summit. The summit is a one‑day, in‑person conference (with a virtual streaming option) scheduled for either September 18 or September 25 2026, and will host 300‑400 attendees plus 35 vendor tables. The scope of work includes providing an ADA‑compliant space, breakfast and lunch (with vegetarian and gluten‑free options), 35 vendor tables with linens, comprehensive AV equipment and support, and optional stage‑lighting/props. The contractor must accept payments from two separate County sources and maintain extensive insurance coverage (WC, CGL, Auto, Umbrella) with the County named as additional insured. No budget or pricing guidance is disclosed.
• Venue must accommodate 300‑400 participants, 35 vendor tables, and be ADA‑compliant.
• Catering includes continental breakfast, banquet‑style lunch, and all‑day beverage service with dietary accommodations.
• AV requirements cover projector, screens, microphones (including three wireless), and on‑site tech support, with optional lighting/props.
• Contractor must provide certificates of insurance meeting specific limits and endorsements and retain coverage for at least five years after contract completion.