University of Florida Commencement Photography Services

The University of Florida is seeking a qualified professional photographer (or photography firm) to provide comprehensive photography services for its annual commencement ceremonies. The award will be a multi‑year contract (initial term two years with up to two additional two‑year extensions) covering all UF commencement events across fall, spring, and summer semesters. The vendor must capture individual graduate portraits, ceremony moments (processional, recessional, platform party, keynote, awards), provide a user‑friendly ordering platform for digital and print photo packages, deliver high‑resolution images to the university within three business days via secure cloud storage, and support customer service for families purchasing photos. Evaluation will focus on photography quality, capacity to handle large‑scale events (≈20,000 graduates per year), customer experience, and overall value, not solely price. • Capture individual portraits and ceremony highlights for ≈20 000 graduates annually. • Provide digital and print photo packages with at least one economical option for all graduates. • Deliver high‑resolution images to UF within 3 business days after each ceremony via secure Dropbox. • Offer a user‑friendly ordering system, timely fulfillment, and clear support/complaint resolution. • Contract term: 2 years initial, renewable up to a total of 6 years, with options for additional extensions.