Stenographic Services Two Year Contract with Two One Year Options

The provided text is a Request for Proposal (RFP) document from the City of Providence, Rhode Island, for stenographic services. Here's a summary of the key points: **RFP Details** * Item Description: Stenographic Services * Contract Term: 2 years with 2 one-year options * Procurement Number: 53203 * Bid Opening Date: June 15, 2026 * Issuing Department: Department of Public Property **Submission Guidelines** * Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the item description and company name. * Bids must be addressed to the Board of Contract and Supply, Department of the City Clerk, City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. * The bid package must include the following documents in this order: 1. Bid Form 1: Bidder's Blank 2. Bid Form 2: Certification of Bidder 3. Bid Form 3: Certificate Regarding Public Records 4. Bid Form 4: Affidavit of City Vendor 5. Forms from the Minority and Women Business Enterprise Program (if applicable) 6. Bidder's Proposal/Packet 7. Financial Assurance (if required) **Pre-Submission Conference** * A bidder webinar will be held on June 8, 2026, at 11:00 AM to help contractors understand the procurement process. * Questions can be submitted via a online portal until June 10, 2026, at 4:00 PM. **Bid Terms** * The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. * No financial assurance is required for this bid. * Awards will be made within 90 days of bid opening. * Bid prices will be considered firm unless qualified otherwise. **Notice to Vendors** * The City reserves the right to reject any and all bids. * Bidders must certify that they do not unlawfully discriminate in their business and hiring practices. * The City is exempt from federal excise taxes and Rhode Island sales tax, so prices quoted should not include these taxes. Overall, the RFP document outlines the requirements and guidelines for bidders to submit their proposals for stenographic services to the City of Providence.