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Columbia County Board of Commissioners·Georgia

2025015-RFP5810 Event Staffing

Closes 5/1/2025$200k – $1MRequest for Proposal
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Description

The Columbia County Board of Commissioners is seeking proposals from event staffing companies to provide temporary event workers on an as-needed basis. The scope of work includes providing event staff, hospitality staff, security staff, cleaning and maintenance staff, and other support staff. The contract will be for a period of two years with an option to renew for three additional one-year terms. The vendor will be required to provide all necessary labor, services, and supplies to complete the work. The county reserves the right to reject any or all proposals and to accept proposals deemed advantageous to the Board of Commissioners. • The vendor must have the necessary resources to execute the work in a satisfactory manner and within the time specified. • The vendor must have experience of a same or similar nature. • The vendor must have a past history and references that will assure the company's qualifications for executing the work. • The vendor must comply with all federal, state, county, and local laws, ordinances, and regulations applicable to the work. • The vendor must not discriminate against any person in accordance with federal laws or regulations.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Chris Landers(Procurement Supervisor)

[email protected]

Key dates

Opened
4/2/2025
Questions due
4/23/2025
Closes
5/1/2025
Projected award
5/31/2025
Duration
2 years

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
561320
Solicitation №
2025015-RFP5810 Event Staffing

Budget estimate

$200,000 – $1,000,000

The budget for this contract can be estimated based on the scope of work and the contract duration. Since the contract is for a period of two years with an option to renew for three additional one-year terms, the total contract duration can be up to five years. The scope of work includes providing event staff, hospitality staff, security staff, cleaning and maintenance staff, and other support staff for temporary events on an as-needed basis. Assuming an average event staffing cost of $50 per hour and an average of 100 hours of staffing per event, the total cost per event would be $5,000. With an estimated 20 events per year, the total annual cost would be $100,000. For a five-year contract, the total budget would be approximately $500,000. However, this is a rough estimate and the actual budget may vary depending on the number of events, the number of staff required per event, and the actual hourly rate of the staff. The low end of the estimate could be around $200,000, assuming a lower number of events and a lower hourly rate. The high end of the estimate could be around $1,000,000, assuming a higher number of events and a higher hourly rate.

AI estimate from the solicitation

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