Section 125 Administrator

The document is a Request for Proposal (RFP) from the Procurement Division of Knox County, Tennessee, for the provision of a Section 125 Administrator. Here is a summary of the key points: **Proposal Submission** * Proposals must be received by May 27, 2026, at 2:00 p.m. * Late proposals will not be considered. * Proposals must be submitted in a sealed envelope with the company name, proposal number, proposal name, and proposal closing date. * Two hard copies and one electronic copy of the proposal must be submitted. **Evaluation Criteria** * Award will be made to the most responsive, responsible proposer meeting specifications and presenting the product(s) and/or service(s) that is in the best interest of Knox County. * Evaluation criteria can be found in Section 3.11 (not included in the provided text). **Contract Terms** * The contract will be for an initial three-year term with the option to extend for two additional one-year periods. * The vendor must hold their price firm for 120 business days from the proposal closing date. * Knox County reserves the right to terminate the contract at any time with or without cause. * The vendor must provide a warranty for all items delivered and services rendered. **Vendor Requirements** * Vendors must be registered with the Procurement Division prior to submitting a proposal. * Vendors must comply with all federal, state, and local laws and regulations. * Vendors must not engage in any discriminatory practices. * Vendors must provide proof of financial and business capability. **Payment Terms** * Knox County utilizes two methods of payment: purchase orders and credit cards. * Vendors must indicate if they accept Knox County's credit card as a form of payment. * Payment will be made within 30 days of receipt of an invoice. **Other Provisions** * Knox County reserves the right to inspect the vendor's books and records. * The vendor must maintain all records related to the contract for five years from the date of final payment. * The vendor must indemnify and hold harmless Knox County, its officers, agents, and employees from all claims and damages. Overall, the RFP outlines the requirements and expectations for vendors to provide Section 125 Administrator services to Knox County, including the proposal submission process, evaluation criteria, contract terms, and vendor requirements.