Conference Meeting Room & Catering Services

The State of Arkansas, Office of State Procurement, is seeking bids for Conference Meeting Room & Catering Services for the Arkansas Grown Conference & Expo. The conference will be held for a minimum of three consecutive days in January or early February 2025. The successful bidder will provide a venue with adequate indoor space, meeting rooms, audio-visual equipment, catering services, and parking. The bidder must also provide buffet-style meals, snacks, and coffee service for up to 600 attendees. The contract will be for one year, with the option to renew for up to six additional one-year terms. • The venue must have a minimum of 7 meeting rooms and a vendor space with audio-visual equipment. • The venue must have complementary internet access and IT support staff. • The venue must allow the sale of specialty foods and other products brought in by vendors without a percentage charge of vendor sales. • The venue must be within one hour's drive of the Bill and Hillary Clinton Airport. • The bidder must provide pricing for all items in the blue shaded cells on the Official Bid Price Sheet. • The bidder must include all costs associated with fulfilling the requirements of the IFB, excluding taxes.