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U.S. Department Of State·District of Columbia

Request for quotes for Preventive Maintenance services for Consular Interview Audio System

Closes 9/22/2026$120k – $250kRequest for Quotation
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Description

The U.S. Consulate General in Cape Town is seeking a firm‑fixed‑price contractor to provide preventive maintenance, live remote technical support, and on‑demand service for its Consular Interview Audio System. The award will be a base‑year contract with four one‑year option extensions, totaling up to five years of service. The contractor must conduct two bi‑annual on‑site inspections, provide 12 months of remote support, and respond to up to six on‑demand service calls per year. All work must comply with U.S. Consulate security, South African wiring codes, and include a health‑and‑safety plan. Vendors must attend a mandatory pre‑quotation conference and site visit on 15 Sept 2026 and submit electronic quotations by 22 Sept 2026.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Natheer Ford

[email protected]

(021) 702-7300

Key dates

Opened
8/27/2026
Pre-bid meeting
9/15/2026Mandatory
Site visit
9/15/2026Mandatory
Closes
9/22/2026
Duration
5 years

Last updated

Details

Type
Request for Quotation
Industry
Engineering Services
NAICS
811210
Solicitation №
19SF2026Q0018

Budget estimate

$120,000 – $250,000

The solicitation does not disclose a total contract value. Based on comparable U.S. diplomatic AV maintenance contracts, a one‑year base‑year effort (two inspections, 12 months of remote support, and six on‑demand calls) typically ranges from $120,000 to $250,000, depending on labor rates, parts, and insurance. Adding four optional years could bring the total five‑year ceiling to roughly $600,000–$1,200,000. Therefore, a reasonable estimate for the award is between $120,000 and $250,000 per year, with the full five‑year potential up to $1.2 million.

AI estimate from the solicitation

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