Print & Mail Form 38D / Assessing

The City of Worcester is seeking a vendor to provide full‑service printing and certified‑mail fulfillment for its Form 38D (Assessing Division). The scope includes printing cover letters and three versions of the form (Residential, Mixed‑Use, Commercial/Industrial), preparing #10 envelopes (with window per Addendum 1), stuffing the packets, and mailing them by certified mail. Approximately 4,704 packets of each type (≈14,112 total) are required annually, with the first mailing deadline of May 31 2024. Bidders must submit a complete Form 30B quotation, include bid security (amount to be filled in), provide commercial general liability, automobile liability, and workers’ compensation insurance, and certify compliance with applicable statutes. The contract will be awarded to the lowest responsible and responsive bidder, with a 90‑day award window post‑opening. • Scope: Print cover letters, three form types, fold & stuff #10 window envelopes, certify‑mail ~14 k packets. • Quantities: 4,704 units per line item (total ≈14,112) per year; mailing completed by May 31 2024. • Requirements: Signed Form 30B, bid security, $1M/2M CGL, $1M auto liability, workers’ comp, prompt‑pay discount ≥30 days, 1‑year warranty, and compliance certifications.