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Bid No. 26-136 RFP: Springfield Public School Copy Center/Managed Print Services
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Title:  

Bid No. 26-136 RFP: Springfield Public School Copy Center/Managed Print Services

Agency:  

Massachusetts City of Springfield

State:  

Massachusetts

NAICS Code:  

323110

Industry:  

Printing Services and Supplies

Solicitation Type:  

Request for Proposal

Solicitation ID:  

BD-26-1167-PUR02-PUR01-125963

Open Date:  

3/2/2026

Questions Due Date:  

3/11/2026

Close Date:  

3/23/2026

Project Duration:  

3 years or 4 years

Last Updated:  

Description:
The City of Springfield Public Schools is seeking proposals for a Three (3) year or Four (4) year term contract for the establishment, operation, and management of a Copy Center and Managed Print Operation. The contract also includes the leasing of multi-Functioning devices, maintenance and repair of MFD and Desktop Printer Fleets, an internship component, and a Courier/Mailing Services component. The contract is estimated to be worth $4.5 million for a three-year term or $5.5 million for a four-year term. Key points to consider: • The contract will be for a high-volume copy center to service the school department. • The SPS is seeking vendors to meet established service level agreements. • The contract includes an internship component and a Courier/Mailing Services component. • The City of Springfield supports the goal of twenty percent minority and women participation in all contracts.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Julie Maxey(Chief Procurement Officer)

[email protected], [email protected]

(413) 787-6284

Budget Estimate (AI):

$4,500,000 – $5,500,000

The estimated budget for this contract is between $4.5 million and $5.5 million, depending on the term of the contract. This estimate is based on the information provided in the RFP document, which states that the contract is estimated to be worth $4.5 million for a three-year term or $5.5 million for a four-year term. The actual budget may vary depending on the specific services provided and the vendor's pricing. Factors that may influence the likely payment range include the vendor's experience and qualifications, the level of service required, and the complexity of the project.

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