CMMS RFP

The Illinois Department of Transportation (IDOT) is seeking a commercial‑off‑the‑shelf, cloud‑hosted Construction and Materials Management System (CMMS) to replace its legacy platform. The contract will cover SaaS licensing, configuration, data conversion, integration with existing IDOT applications, implementation services, training, support, and a ten‑year hosting term. Vendors must have delivered a comparable CMMS to another state transportation agency within the past five years and must meet a 6 % Business Enterprise Program (BEP) subcontracting goal. The solicitation is open, with offers due by the bid opening date of 21 Oct 2026. • Required deliverables include a fully functional SaaS CMMS, data migration from legacy systems, REST‑API or SQL Server interfaces, integrated ad‑hoc reporting (Power BI preferred), and a comprehensive rollout and training plan. • Mandatory compliance items: vendor disclosure, technical response, pricing attachment (price file must be marked), BEP Utilization Plan, and Commitment‑to‑Diversity form. • Evaluation will be based on technical merit (28,380 points), diversity commitment (5,676 points), and price (6,810 points) for a total of 40,866 points. • The contract term is 10 years with no renewal option; the vendor will be responsible for ongoing cloud hosting, SLA compliance (≥99.9 % uptime), security reporting, and annual SOC 2 audit.