CCSD Bid # B2021-22: Rental of Tents

The Chappaqua Central School District is seeking a vendor to rent, install, heat, and subsequently remove large event tents for three school sites for the 2021‑2022 school year. The solicitation requires full enclosure of each tent with plastic windows, delivery, installation on specified ground types (asphalt or grass/gravel), provision of heating equipment, and removal/re‑installation if inclement weather occurs. Bids must be submitted by August 24 2021 and the tents must be installed by August 27 2021. The contract is for one year with possible extensions. • Required tents: 30 × 80 ft anchor tent (HGHS) and two 40 × 60 ft anchor‑century tents (RBMS & SBMS) plus associated side walls, weights, fire extinguishers, exit signs, and stake caps. • Vendor must provide pricing for first‑month rental, installation, take‑down, additional months (defined as one‑week × 4), and heating for each tent; optional tent sizes may also be listed. • All bids must include insurance certificates, hold‑harmless agreement, references, and a notarized bid form; missing documents will result in rejection.