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City of Phoenix·Arizona

Print and Mail Election Materials

Closes 12/10/2025$500k – $2MRequest for Proposal
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Description

The City of Phoenix is seeking a contractor to provide printing, addressing, and mailing services for election materials. The contractor will be responsible for printing and mailing election pamphlets and booklets to Phoenix residents. The contract will be for a five-year term, with four one-year option years. The contractor must have been in operation for at least seven years and have experience providing similar services. The City reserves the right to add, change, or delete quantities or items as circumstances require. * Key services include: * Printing and addressing of election materials * Mailing of election materials to Phoenix residents * Providing all labor, materials, proofs, administration, and transportation * Meeting the specifications and provisions contained in the solicitation * Having a place of business in the Phoenix metropolitan area * Providing a primary and secondary contact person * Meeting the insurance requirements specified in the solicitation

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

William Langbehn(Procurement Officer)

[email protected]

(602) 495-7237

Key dates

Opened
10/29/2025
Questions due
11/26/2025
Pre-bid meeting
11/13/2025
Site visit
11/20/2025
Closes
12/10/2025
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Printing Services and Supplies
NAICS
323100
Solicitation №
RFP GGS-26-0079

Budget estimate

$500,000 – $2,000,000

Based on the scope of work, which includes printing, addressing, and mailing services for election materials, the estimated budget range is between $500,000 and $2,000,000. This estimate is based on the assumption that the contractor will be responsible for printing and mailing a large volume of election materials over the five-year term of the contract. The actual budget will depend on the number of elections held, the number of materials printed and mailed, and the prices quoted by the contractor.

AI estimate from the solicitation

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