ERP Software

Salem‑Keizer Public Schools, a K‑12 district serving ~37,000 students and ~5,000 staff in Oregon, is conducting a Request for Information (RFI) to gather data on Enterprise Resource Planning (ERP) solutions that can consolidate and modernize its fragmented administrative systems. The district wants to understand current ERP offerings, functionality, integration capabilities, implementation approaches, costs, and best practices before developing a formal Request for Proposals. No contract will be awarded as a result of this RFI; responses will inform future procurement planning. • Desired functional coverage: financial management, fund accounting, budgeting, payroll, HR, benefits, procurement, time‑keeping, reporting, and business intelligence. • Emphasis on public‑sector features: K‑12 fund accounting, Oregon budget law compliance, grant accounting, state reporting, and accessibility standards. • Integration needs: Student Information System, payroll/time‑keeping, benefits, banking, e‑payment, procurement cards, Microsoft 365, APIs, and third‑party BI tools. • Data migration expectations: migration of historical financial, HR, payroll, vendor, and asset data (several years). • Implementation considerations: typical timeline, phases, staffing, governance, testing, training, go‑live, and post‑go‑live support. • Pricing information: vendors asked to provide estimated licensing, implementation, maintenance, and five‑year total cost of ownership. • Vendor qualifications: experience with Oregon public‑sector agencies, especially K‑12 districts, and references from similar‑size districts.