Fire Department Emergency Response Cost Recovery

The City of Sandy is seeking a vendor to provide comprehensive cost‑recovery services for its fire department’s hazardous‑material and fire‑related incidents. The contractor will identify liable parties or insurers, prepare and submit detailed invoices, and manage follow‑up, tracking, reporting, and appeals to maximize collections. A mandatory component is a mobile application that enables responders to document incidents, capture photos, enter required data, and submit cost‑recovery information in real time, with secure data transfer and supervisory review. The scope covers a wide range of incident types, including motor‑vehicle accidents, lift‑assist calls, downed power lines, rescues, extrications, false alarms, illegal burns, structure fires, and hazardous‑materials emergencies. Evaluation will be based on mobile‑app capability (35%), collection rate (25%), pricing (20%), local company status (10%), and completeness of the proposal (10%). The contract will be negotiated after proposal review, with the City retaining the right to terminate with 30‑day notice. • Provide cost‑recovery documentation and invoicing for fire‑department incidents. • Deliver a secure, on‑scene mobile application for data capture and submission. • Support a full workflow: identification of responsible parties, invoicing, tracking, reporting, and appeals. • Cover multiple incident categories (vehicle accidents, power line incidents, haz‑mat, etc.). • Meet insurance requirements and sign the certification agreement. • Submit a single sealed proposal via the IonWave portal by 10/16/2026. • Evaluation weighted heavily toward technology solution and collection performance.