AV Systems

The Federal Election Commission (FEC) is seeking a qualified vendor to operate, maintain, and modernize its audio‑visual (AV) infrastructure across conference, huddle, training, and common‑area spaces. The work includes upgrading AV equipment, replacing displays, installing digital signage, providing centralized remote monitoring, and delivering annual support with two onsite preventive‑maintenance visits. The contract is a firm‑fixed‑price purchase order with a 12‑month base period (9/30/2026 – 9/29/2027). Deliverables include a kickoff meeting, project plan, design package, bill of materials, installation plan, commissioning reports, as‑built documentation, user guides, and a final acceptance package. The contractor must have proven experience with enterprise‑grade AV solutions, Microsoft 365 GCC integration, BYOD support, and remote management capabilities. • Upgrade AV systems in 11 conference rooms, 7 huddle rooms, 2 training rooms, and multiple common areas. • Replace 11 TV displays and modernize digital signage. • Provide one‑cable USB‑C connectivity, telephone integration via Teams, and plug‑and‑play operation for major platforms (Teams, Zoom, Webex, etc.). • Implement centralized monitoring, patching, and security hardening. • Remove and inventory legacy equipment. • Deliver annual support with two onsite preventive‑maintenance visits. • Produce comprehensive documentation, quick‑start guides, and training for FEC staff.