School Finance Data System (State Version)

The State of New Hampshire Department of Education seeks a vendor to design, develop, host, and operate a comprehensive, web‑based school‑finance data‑collection system that replaces the legacy Excel‑based DOE‑25 process and fully implements the Uniform Chart of Accounts (UCOA). The solution must provide data‑warehouse storage, cross‑walk tools, automated calculations (cost‑per‑pupil), public dashboards, API/ETL capabilities, and secure, role‑based access integrated with the state’s single‑sign‑on and multiple existing education‑system interfaces. The contract is a firm‑fixed‑price, two‑year base period aligned with a federal grant ending 27 Sept 2027, with an optional two‑year extension. Mandatory functional requirements include security, data architecture, validation rules, hosting (Tier 3), and compliance with FERPA, state privacy regulations, and ADA. • Build a secure, cloud‑hosted web application supporting UCOA data entry, validation, and reporting. • Provide a universal cross‑walk tool for districts to map existing charts of accounts to the UCOA, including a custom version for nine dependent cities. • Deliver data‑warehouse integration, public Tableau (or equivalent) dashboards, and APIs for interfacing with iNHDEX, grant‑management, special‑education, food‑nutrition, and revenue systems. • Migrate ten years of historic finance data, support batch and manual submissions, and ensure performance for up to 50 concurrent users with sub‑minute processing. • Offer training, documentation, and Tier‑1 support during pilot (6 districts) and rollout (20 districts), then transition support to the agency.