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  5. ›RFP-455: Athletic Charter Bus Services

Fairmont State University·West Virginia

RFP-455: Athletic Charter Bus Services

Closes 5/26/2026$300k – $800kRequest for Proposal
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Description

Fairmont State University is seeking a qualified charter‑bus provider to transport its athletic teams to a variety of in‑state and out‑of‑state destinations for the 2026‑2027 season. The contractor must supply company‑owned or leased buses (22‑56 seats) equipped with restrooms, Wi‑Fi, AV equipment, and meet driver qualifications outlined by DOT regulations. The contract is for an initial one‑year term starting August 15 2026, with the option to renew up to four additional one‑year periods. Bids must be submitted by May 26 2026, and the university expects award by mid‑June.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Monica J. Cochran(Director of Procurement)

[email protected]

Key dates

Opened
5/6/2026
Questions due
5/14/2026
Closes
5/26/2026
Projected award
6/15/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Transportation and Public Transit
NAICS
485999
Solicitation №
RFP-455

Budget estimate

$300,000 – $800,000

The RFP does not disclose a total contract ceiling. Assuming an average round‑trip cost of $2,500 for 45 listed destinations (≈ $112,500) plus additional off‑list trips, fuel surcharges, and annual cost‑increase adjustments, a full‑year contract could plausibly range from $300,000 to $800,000 in revenue for the winning provider. Factors influencing the range include number of trips booked, bus size selected, mileage, fuel price volatility, and any optional tournament travel.

AI estimate from the solicitation

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