UMGC RFP #92212 Event Production

The University of Maryland Global Campus (UMGC) awarded a one‑year contract for comprehensive event‑production services, with a possible one‑year renewal. The contractor must provide full‑service event support—including creative design, staging, audio‑visual production, virtual webcast platforms (Zoom up to 3,000 attendees), post‑event video editing and captioning, and coordination with on‑site venues such as the College Park Marriott—primarily for events held in the Washington, DC metropolitan area and virtually. Services are required on an as‑needed basis for a variety of UMGC events (town halls, homecoming, awards ceremonies, Veterans Day, graduation walk, leadership summits, etc.). An MBE participation goal of at least 2 % of contract value is required, and all vendors must be registered in Bid Locker and submit separate technical and price proposals. Payment is on net‑30 terms via EFT, with insurance and living‑wage compliance requirements. • Scope covers creative direction, décor, staging, AV equipment, livestream/webcast, video production, and rapid post‑event deliverables (48‑hour turnaround). • Contract term: 1 Nov 2025 – 31 Oct 2026, with one optional renewal. • Awarded to Mills James, Inc. and Precon Events LLC; no vendor contact details were disclosed.