Digitally Enhancing and Preserving County Land Records

This Request for Bid (RFB) from the Benton County Circuit Clerk and Recorder seeks a vendor to digitize and preserve approximately 200,000 historic deed and index pages (1853‑1938) on‑site. The scope requires high‑volume scanning of both bound and mechanical books, double‑feed detection, duplex scanning, image enhancement, indexing, and delivery of color JPEGs and black‑and‑white TIFFs on external USB drives for import into the county’s recording system. The winning contractor must supply all equipment, staff, insurance, and complete the work within 30‑45 days during the fall/winter of 2020. Key points include: • Scanning of ~200 k pages with strict quality‑control and double‑indexing requirements. • On‑site provision of scanners, personnel, and insurance; no county liability for equipment. • Delivery of both hard‑copy (sealed envelope) and electronic media (CD/USB) by the September 9, 2020 deadline.