Print & Mailing Services-Report Cards/WPS

This contract provides full‑service print and mailing of Worcester Public Schools report cards, interim grading cards, IEP reports, ELL reports, and quarterly supplement materials for a one‑year period, with the option to renew twice for additional one‑year terms. The vendor must handle student‑specific, one‑to‑one matching of printed materials to addresses, receive electronic data files, generate address sheets, and complete production within five days of file receipt. Postage costs are excluded and will be billed separately at the lowest USPS presort rates. The solicitation used a sealed‑bid (Form 30B) process, and the award went to Clark Mailing Service, Inc. for approximately $78,362. The contract mandates specific insurance coverage, a one‑year warranty, and compliance with city‑wide equal‑opportunity and background‑check requirements. • Scope: Print, stuff, and mail report cards & related school documents for all WPS students (≈ 150,000+ items annually). • Delivery: Within 5 days of receiving Excel data files; invoices due within 30 days of each mailing. • Terms: 1‑year base period, optional two‑year renewals, firm‑fixed unit pricing, no price adjustments.