VBM Ballot Package Fulfillment & Polling Place Ballot Printing

This contract awards McHenry County the complete production and mailing of Vote‑by‑Mail (VBM) ballot packages and the printing of polling‑place ballots for the November 2024 election. The selected vendor must print ballots on 80‑lb “Cougar” paper, apply Intelligent Mail Barcodes to all envelopes, assemble shrink‑wrapped packets of 50 ballots, and provide daily reporting and an archive of images/data for each mailed voter. The scope also includes handling an initial mailing of roughly 30,000 VBM ballots, a subsequent mailing of 15,000 VBM ballots, and producing approximately 175,000 polling‑place ballots. All work must meet ES&S tabulator compatibility, adhere to strict quality‑control standards, and be delivered by both electronic PDF (by 9:00 AM CST) and physical sample packet (by 3:00 PM CST) on the deadline date. • Print and mail > 220,000 ballots (VBM + polling‑place) using specified paper and barcode requirements. • Provide daily status updates, an archived data file for every mailed ballot, and two test decks for pre‑production verification. • Submit mandatory documents (Vendor Information Form, W‑9, Terms & Conditions, Addenda) with the proposal.