Electronic Health Records (EHR) System

This contract awards a single vendor to provide a comprehensive Electronic Health Records (EHR) system for Brewster Village, a 204‑bed long‑term care and skilled‑nursing facility in Appleton, WI. The scope includes delivery of the base EHR platform, mandatory integrations with ten third‑party health‑IT systems, data conversion from the legacy American Data ECS system, and five‑year support (remote and optional on‑site). Implementation services are bundled in Year 1, with recurring support and optional integrations priced in Years 2‑5 under a capped‑increase model. The solicitation was opened to competition, closed on April 14 2026, and the award is expected mid‑June 2026. • Full‑featured EHR with real‑time occupancy, clinical documentation, billing, reporting, and mobile access. • Required integrations: Ethizo/Oak Medical, R‑Care, Inovalon, Fitzsimmons, Advacare, Hucu.ai, Impact Medical, Health Drive, Martin Brothers, Oracle Fusion. • Data migration from American Data ECS and 24/7 remote support, with optional on‑site support and optional integrations (Morton LTC Pharmacy, NetHealth, Biotech). • Five‑year pricing horizon; Year 1 includes implementation, later years limited to percentage increases over the prior year.