Independence Day Celebration Production Services

The City of Warner Robins is seeking a full-service production partner to deliver all aspects of event production for the annual Independence Day Celebration, including pre-production planning, technical production, financial management, artist coordination, and post-event management. The contract will have an initial term of one year with the option to renew for four additional one-year periods. The selected contractor will be responsible for managing all financial operations, developing and maintaining financial reports, and ensuring compliance with all applicable procurement and financial regulations. The contractor will also be required to provide and oversee the installation of a covered performance stage, professional grade sound and lighting systems, and other necessary equipment. • The event attracts approximately 15,000 attendees and includes family-friendly activities and food vendors. • The contractor will be responsible for coordinating with City staff, vendors, sponsors, performers, and stakeholders as necessary. • The contractor will be required to obtain and maintain all required permits, insurance, and safety documentation. • The contractor will be responsible for managing all aspects of event production, including pre-production planning, technical production, and post-event management. • The contractor will be required to provide a cost proposal to complete the services outlined in the RFP. • The City reserves the right to reject any and all proposals, to waive informalities and technicalities, and to accept or reject any item or combination of items.