Bid NO. 27-04 HVAC Services

The City of Huntsville is seeking qualified, licensed HVAC contractors to provide comprehensive heating, ventilation, and air‑conditioning services for all city‑owned facilities. The contract is a best‑value award and will run from the effective date through September 30 2027 with up to four optional one‑year renewals. Vendors must maintain 24/7 emergency response capability, hold a Texas Class “A” HVAC license, and demonstrate at least ten years of experience with a minimum workforce of two journeyman technicians. All work must be performed by qualified personnel, using new parts unless a waiver is granted, and includes a minimum 30‑day workmanship warranty. The solicitation requires submission of a sealed bid by 2:00 PM on 27 Oct 2026, with questions due by 16 Oct 2026. • Scope: preventive maintenance, inspections, diagnostics, repairs, replacements, installations, emergency service for city HVAC systems. • Mandatory 24‑hour emergency response; max 2‑hour on‑site response time. • Required Texas Class “A” HVAC license and registration with the city. • Minimum contract value $100,000; estimated annual spend ≈ $100k. • Contract term: 1 year (to 30 Sep 2027) with four one‑year renewal options. • Submission: sealed bid, 2:00 PM CT, 27 Oct 2026; questions due 16 Oct 2026. • Insurance: $1 M general liability, $300 k auto, $1 M professional liability, workers’ comp. • Documentation: references, insurance certificates, license copies, warranty statements, and required forms (conflict‑of‑interest, Form 1295, etc.).