Event Planning Services for Rec @ Nite T

The City of Cincinnati is seeking a qualified vendor to provide event planning services for the Rec @ Nite Teen Engagement Program. The program aims to provide safe, engaging, and culturally relevant recreational opportunities for teens during evening hours. The selected vendor will be responsible for planning, designing, and assisting with the implementation of the program, including event planning, onsite logistics coordination, marketing, and budget management. The vendor will also be required to collaborate with CRC leadership, staff, and teen advisory groups to develop a calendar of events and ensure that the program is inclusive and culturally aware. Some key responsibilities of the vendor include: • Planning 9 unique event experiences for the summer program, with events running from 5pm-10pm on Saturdays from June 6 to August 8 • Identifying and coordinating youth-focused performers, DJs, artists, facilitators, and vendors • Providing a 'main event' each week that follows the theme for the event • Collaborating with CRC Marketing to develop marketing materials and an outreach plan • Managing event planning within the established CRC budget and procurement standards • Providing transparent invoicing and vendor tracking • Creating a feedback mechanism to evaluate the program at each site • Collecting attendance data from CRC and submitting post-event reports The City is looking for a vendor that can demonstrate experience and expertise in event planning, particularly with youth and teen programming, and that can provide a high level of cultural competency and awareness.