Federal Fiscal & Program Monitoring Management System

The Texas Education Agency (TEA) seeks a cloud‑based, SaaS solution to automate its federal fiscal and program monitoring processes for over 400 school districts. The system must securely receive and store documents, provide workflow routing, generate monitoring letters and reports, track corrective actions, and offer robust reporting, dashboards, and audit trails. TEA also requires data migration from its legacy TeamMate+ Audit system, comprehensive training (admin and train‑the‑trainer), compliance with WCAG accessibility, TX‑RAMP security standards, and ongoing support under a one‑state‑fiscal‑year contract. The award value is approximately $1.5 M. • Cloud‑based application (SaaS) for federal grant monitoring • Secure document intake, storage, and retrieval • Automated workflows, approvals, and letter/report generation • Data migration from existing system and preservation of historical records • Role‑based access, reporting dashboards, audit trails, and WCAG compliance • Training (admin + train‑the‑trainer) and ongoing support • One‑year contract term, renewable based on performance and funding