Proposal for Lodging, Catering, Conference Room, Audio-Visual Equipment

The Navajo Nation Judicial Branch seeks a vendor to furnish comprehensive lodging, catering, conference‑room, and audio‑visual services for staff meetings and training events over a four‑year span (2026‑2029). The contract requires at least 100 double‑occupancy rooms, full‑service meals aligned with GSA per‑diem rates, multiple breakout rooms, and a suite of AV equipment, all to support a 200‑participant event in October 2026 and similar events in subsequent years. Vendors must submit detailed cost breakdowns, certifications, and insurance documentation by the bid deadline. • Provide 100 non‑smoking double/queen rooms (no roll‑away beds) at a uniform nightly rate. • Deliver full breakfast, lunch, two snacks, and buffet dinner per participant per day, matching GSA per‑diem guidelines. • Supply a general session hall, seven breakout rooms (35‑80 capacity), a workroom, and AV gear including PA system, wireless mics, projector, screen, and Wi‑Fi. • Submit sealed physical bids or email bids to [email protected] by July 30 2026, 4 PM.