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City of Santa Ana·California

Carnival Services

Closes 3/26/2026$100k – $500kRequest for Proposal
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Description

The City of Santa Ana is seeking a qualified firm to provide full‑service carnival operations for its annual two‑day “Fiestas Patrias” celebration and any related events. The contractor must supply rides (both major and children’s), game and ticket booths, staffing, security, permitting, setup/teardown, cleanup, insurance, and must remit 30 % of gross carnival revenue to the City. The contract is a fixed‑price, one‑year term with up to four optional one‑year extensions, and the vendor assumes all costs including parking (except limited City‑covered parking during event days). • Provide all rides, games, ticketing, staffing, security, permits, and site‑planning for a two‑day carnival. • Deliver a fixed‑price service while sharing 30 % of gross carnival revenue with the City; no reimbursement for travel, mileage, or other expenses. • Contract runs 1 year initially, renewable up to a total of 5 years, with a 180‑day proposal validity and 45‑day payment terms.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Jacques Lam

[email protected]

Key dates

Opened
2/26/2026
Questions due
3/12/2026
Pre-bid meeting
3/4/2026
Closes
3/26/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
713990
Solicitation №
26-017

Budget estimate

$100,000 – $500,000

No explicit contract value is disclosed. The vendor must cover all costs and remit 30 % of gross carnival revenue to the City, suggesting that total revenue could range from $300 k to $1 M for a two‑day event. Assuming a modest gross of $300 k, the City’s share would be $90 k, leaving the vendor with $210 k to cover all expenses and profit. For larger events ($1 M gross), the vendor retains $700 k. After accounting for ride rentals, staffing, insurance, and other costs, a realistic net earnings range for the vendor could be roughly $100 k to $500 k per contract year.

AI estimate from the solicitation

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