RFP for Student Conduct Database Software

Weber State University seeks a comprehensive, cloud‑based Student Conduct Database Software solution to manage conduct cases, Title IX/OEO incidents, CARE/student‑of‑concern tracking, and Clery Act reporting. The vendor must provide a fully role‑based system that integrates with the university’s Banner ERP, migrates legacy data from Symplicity Advocate, and offers robust reporting, analytics, and public‑facing forms. The contract will run for an initial one‑year term with the possibility of up to five years total through renewals, and includes requirements for warranty, support, training, and compliance with FERPA, GDPR, PCI‑DSS, and other applicable regulations. • Required modules: Student conduct, Title IX/OEO, CARE, Clery Act reporting. • Integration with Banner (student & employee records) and SSO (SAML 2.0, Shibboleth, etc.). • Data migration from Symplicity Advocate and secure, role‑based access controls. • Deliverables: software licensing, implementation, training, warranty, and ongoing support; pricing to be submitted via Attachment A.