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City of Urbana·Illinois

Night Market Music Promotion and Management

Closes 7/24/2026$50k – $200kRequest for Proposal
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Description

The City of Urbana is seeking a qualified vendor to provide live music concert promotion and management services for the City's Night Market. The selected vendor will be responsible for delivering comprehensive services, including event promotion, artist booking and coordination, logistical management, and on-site event oversight. The Night Market will be held on four evenings in September, featuring live music performances, artisan and craft vendors, and food trucks. The City will be responsible for delivering arts/crafts vendors, food trucks, and procuring a portable toilet for each event. • The vendor will provide live music performances for at least two hours per evening event. • The vendor will be responsible for providing or procuring all necessary equipment for the events. • The vendor will staff each event to ensure smooth delivery of the musical content. • The vendor will coordinate with the City to cross-promote the Night Market advertising.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Mike McMahon(Economic Development Consultant)

[email protected]

(217) 384-2444

Key dates

Opened
7/3/2026
Closes
7/24/2026
Duration
4 months

Last updated

Details

Type
Request for Proposal
Industry
Broadcasting and Media
NAICS
711100
Solicitation №
FY2026-RFP-196

Budget estimate

$50,000 – $200,000

The budget for this opportunity is estimated to be between $50,000 and $200,000. This estimate is based on the scope of work, which includes providing live music performances for four evening events, as well as the costs associated with equipment, staffing, and marketing. The City will pay the vendor in two installments, with 50% of the total contract amount paid upon execution of the agreement and the remaining 50% paid after the successful completion of all four Night Market events. Factors that may influence the likely payment range include the vendor's experience, the quality of their services, and the City's budget for the Night Market.

AI estimate from the solicitation

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