Request for Proposals (RFP) for Project Management Services

The County of San Mateo is seeking one or more qualified firms to provide on‑demand project‑management and implementation consulting for a variety of technology (SaaS) and non‑technology initiatives. The work is task‑based, with no guaranteed minimum volume; each assignment will be defined through separate contracts under a three‑year master agreement. Services include developing and maintaining project plans, stakeholder coordination, risk and issue management, budget and schedule control, integration testing, change management, training, and post‑implementation reviews. Contractors must demonstrate at least five years of relevant project‑management experience, prior public‑sector SaaS implementations, and possess appropriate certifications (e.g., PMP, Agile). Proposals are due electronically by 12:00 pm on November 13, 2026, with questions due by October 30, 2026. The County will give local‑business preference and may award a best‑value contract up to an undisclosed ceiling. • Scope: Project‑management, implementation, and consulting for SaaS and business‑process projects. • Delivery: On‑as‑needed basis, governed by individual task orders under a three‑year term. • Requirements: Minimum 5 years PM experience, public‑sector SaaS background, SAM registration, local‑business preference compliance. • Submission: Electronic via eProcurement portal; no pre‑bid conference or site visit. • Evaluation: 30% org experience, 45% personnel qualifications, 25% price, with additional points for local‑business status.