Audio-Visual (AV) Support Services for Public Meetings - Hawaii Island

The Hawaii Public Utilities Commission (PUC) is seeking a qualified Audio‑Visual (AV) contractor to supply all equipment, labor, technical support, and internet connectivity needed to conduct approximately 12 hybrid or in‑person public meetings on Hawaii Island. The contract is a firm‑fixed‑price, indefinite‑quantity agreement for one year (with one optional extension year) and will be awarded to the lowest evaluated price. The contractor must provide a list of recommended meeting venues, support daytime, evening, and weekend meetings, and deliver fixed‑price service blocks for recording and hybrid support (4‑hour and 8‑hour options). All setup and breakdown are non‑billable; the contractor must handle transportation, travel, and all incidentals within the quoted price. • Scope: Provide AV equipment (screens, microphones, cameras, mixers, etc.), technical staff, high‑speed internet/Wi‑Fi, live streaming, recording, and on‑site support for 12 public meetings. • Contract type: Firm‑fixed‑price, indefinite‑quantity (no minimum/maximum meetings). • Duration: 1‑year base term, optional 1‑year extension. • Pricing: Fixed‑price blocks (4‑hr/8‑hr recording only, 4‑hr/8‑hr hybrid support); no additional charges allowed. • Deliverables: Venue recommendation list, on‑site AV setup, streaming, recording, post‑meeting MP4 delivery within 48 hrs. • Submission: Required documents include Appendix X bid form, internet capability statement, and compliance confirmation; deadline 09/18/2026 4:30 PM HST. • Evaluation: Lowest evaluated price wins; award based on responsiveness and responsibility.