MHEC MC15-B15 Re Opening – Event Equipment Rentals and Services

The Massachusetts Higher Education Consortium (MHEC) is re‑opening its MC15‑B15 solicitation to acquire event equipment rentals and related services across the six New England states. The contract will run for five years, allowing MHEC members (public and private educational institutions, municipalities, etc.) to source a broad catalog of items ranging from portable restrooms to modular buildings, audio‑visual gear, catering services, and event management. Bidders must submit a detailed offer table, licensing documentation, insurance, a signed standard contract form, and adhere to Commonwealth terms and conditions. The solicitation emphasizes price transparency, volume‑tier discounts, and optional participation in MHEC’s annual Expo. • Scope includes equipment rentals (e.g., portable restrooms, modular buildings, audio/video, tents, furniture) and associated services (catering, event management, medical services, etc.). • Required deliverables: comprehensive offer table with discounts, pricing, FOB terms, freight details, and minimum order information; plus mandatory contract documents (W‑9, insurance, standard contract form, pricelist, etc.). • Mandatory deadlines: Questions due Oct 28 2026, bid submission Oct 30 2026; pre‑bid webinar Oct 9 2026 (optional). • Contract term: 5‑year duration with potential extensions; 1 % administrative contract service fee on total sales. • Eligible bidders must meet licensing requirements for each state, provide safety records, and may need to support a dedicated MHEC landing page or e‑commerce capabilities.