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Montana State University·Montana

Menu Software

Closes 7/8/2026$2M – $5MRequest for Proposal
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Description

Montana State University‑Bozeman’s Culinary Services is seeking a comprehensive, cloud‑based Food Service Management (FSM) solution that combines software and implementation services for a multi‑site operation spanning dining halls, retail locations, a commissary, arena concessions, and a franchise. The vendor must provide menu, inventory, nutrition/allergen, recipe, reporting, waste‑management, and integration capabilities, as well as ongoing support, training, and data‑ownership assurances. The contract will be evaluated on technical compliance, experience, cost, and an optional equal‑pay bonus, with a five‑year term (years 1‑5 cost proposal).

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Nicolette Campbell

[email protected]

Key dates

Opened
6/3/2026
Questions due
6/15/2026
Closes
7/8/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
MSU-RFP-26-26

Budget estimate

$2,000,000 – $5,000,000

No contract value is disclosed, but the university’s annual food‑service budget exceeds $30 M and the solution must cover licensing, implementation, support, training, and data migration across five years. Comparable enterprise SaaS FSM contracts for universities of this size typically range from $400 k to $1 M per year, leading to a total contract value roughly between $2 M and $5 M over the five‑year term. The estimate assumes a mid‑range SaaS license, professional services, and ongoing support.

AI estimate from the solicitation

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