Copiers/Multi-Functional Devices

The Village of Oak Park is seeking a vendor to provide a three‑year lease (with two optional one‑year extensions) of new office copiers, multi‑function devices (MFDs) and printers, together with full‑service maintenance, training, delivery, installation, and end‑of‑term removal. The lease must replace the existing fleet of 24 units, meet detailed performance specifications (minimum 30 ppm, A3 capability, secure‑print, scanning, fax, stapling, hole‑punch, etc.), and include rapid service response (≤ 4 hrs) with loaner equipment if downtime exceeds 48 hrs. The Village also requires monthly usage reporting, tax‑exempt pricing, and a fixed cost‑per‑copy structure for at least the first three years. • New, never‑used floor‑standing copiers/MFDs ≥ 30 ppm, A3 capable, with optional finishing (stapling, 3‑hole punch). • Lease includes delivery, installation, training, on‑site support, and end‑of‑contract data‑wipe/removal. • Service level guarantees: ≤ 4‑hour response, loaner device after 48 hrs, monthly service reports, and fee credits for missed targets. • Fixed pricing model: monthly lease cost per device, fixed CPC for first three years, optional extensions through years 4‑5, net‑30 payment terms, no late fees. • Vendor must submit a detailed cost spreadsheet, draft lease/maintenance contract, references, and evidence of tax‑exempt status.