STATEWIDE 21stCCLC DATA MANAGEMENT SYSTEM AND STUDENT COMPETENCY PORTFOLIO

The State of Wyoming, Department of Education is seeking a comprehensive Statewide 21CCLC Data Management System and Student Competency Portfolio. The system should provide a robust "Back-Office" system for program directors and site coordinators to manage federal 21APR data, daily attendance, staff time and effort, and program quality assessments. Additionally, the system should include a "Front-Facing" Student Portfolio module that enables students to actively plan, track, and review their own experiential learning projects, linking their afterschool activities directly to the Wyoming Profile of a Graduate competencies. The project will be delivered in two distinct phases, with the compliance components launching by July 1, 2026, and the custom Student Portfolio module launching by January 1, 2027. • The system must natively support all data elements required by the U.S. Department of Education's 21st Century Community Learning Centers Annual Performance Report (21APR) system. • The system must generate data export files in the exact format required for batch upload to the federal 21APR system. • The system must track student demographics, daily attendance, staffing, and activity categorization. • The system must include a student-facing interface that restricts access to only their personal project records. • The system must be fully compliant with COPPA (Children's Online Privacy Protection Act).