Conference Room Services

The State of Arkansas, Office of State Procurement, is soliciting bids for Conference Room Services for the Arkansas Crime Information Center (ACIC) annual conference. The conference will be held for three consecutive days in September or October for the years 2024, 2025, and 2026. The successful bidder will provide meeting space, hotel rooms, and food guarantee for the conference. The bidder must provide a facility in the Little Rock metropolitan area or Garland County, with a designated area for ACIC to unload and deliver conference materials. The bidder must also provide a registration area, a secure room for storing materials, and complementary internet access. • The facility must accommodate up to 400 attendees in a classroom format for main sessions. • The facility must have a stage with a podium, two tables, and four chairs in the main room. • The facility must provide three breakout sessions, with one session in the main meeting room, one session for up to 85 attendees, and one session for up to 35 attendees. • The facility must provide an area for vendor exhibits, with electrical hookups and 6ft or 8ft tables. • The bidder must provide a support person for technical issues with audio-visual equipment.