OCYF Fiscal Compliance

The Commonwealth of Pennsylvania’s Department of Human Services is seeking a qualified contractor to provide comprehensive technical and consultative assistance to the Office of Children, Youth and Families (OCYF) Bureau of Budget and Fiscal Support (BBFS). The work focuses on fiscal‑compliance monitoring, audit readiness, and support for Title IV‑E foster‑care reimbursement programs across 67 County Children & Youth Agencies (CCYAs) and Juvenile Probation Offices (JPOs). The contractor will design and operate a Random Moment Time Study (RMTS), conduct quality‑assurance reviews, deliver policy analysis, and provide on‑site analyst support for per‑diem, policy, validation, HR, and fiscal functions. The effort is structured as a three‑year firm‑fixed‑price contract with two optional one‑year extensions, and includes mandatory small‑diverse‑business and veteran‑business participation goals as well as a Contractor Partnership Program hiring target tied to TANF beneficiaries. • Design, implement, and manage a statewide RMTS sampling system with quarterly reporting. • Perform twice‑annual on‑site QA reviews of 67 CCYAs, produce standardized summary reports, and support Title IV‑E audit readiness. • Provide on‑site fiscal, policy, HR, and per‑diem analyst support, including data analysis, budget preparation, and compliance guidance. • Deliver monthly status updates, quarterly and annual fiscal reports, and maintain a secure, HIPAA‑compliant data environment. • Meet SDB (18 %) and VBE (3 %) participation goals and fulfill the Contractor Partnership Program hiring target for TANF recipients.