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  5. ›RFP Video Production for the Athletics Department - 2025

Awarded contract·Wayne State University·Michigan

RFP Video Production for the Athletics Department - 2025

Won by The Prep$1.1MSingle Award
Contract source

Awarded vendors

  • The Prep

Description

This contract awards a three‑year, university‑wide video production services agreement to The Prep for Wayne State University’s Athletics Department. The vendor will provide full‑service live capture, replay, graphics, and post‑game highlight production for all home athletic events (football, men’s & women’s basketball, volleyball, baseball, softball, tennis, swim & dive). Minimum production standards include multiple cameras (3 for football/basketball, 1‑2 for other sports), push‑to‑talk/PA communication, integration with Daktronics scoreboards, audio delivery to the Warrior Network, and a 1‑hour turnaround for game highlights. Pricing must be submitted as lump‑sum per‑game rates and total season cost, include parking fees, insurance, and any price‑increase caps for years 2‑3. The agreement is a strategic source, non‑exclusive, with optional one‑year extensions.

Attached files

Key dates

Bids closed
7/23/2025
Contract modified
7/17/2025
Starts
10/1/2025
Ends
9/30/2028Renews
Duration
3 years

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Industry
Broadcasting and Media
NAICS
512110

Contract value

$1,150,000

The RFP calls for per‑game production across multiple sports, with a minimum of 3 cameras for football and basketball and at least 1‑2 cameras for other sports. Assuming an average cost of $4,500 per football/basketball game (3‑camera, replay, graphics, highlight) and $2,500 per lower‑tier sport game, and estimating roughly 10 football games, 15 basketball games, and 30 other‑sport games per season, the annual cost would be around $4.5k × 25 + $2.5k × 30 ≈ $112,500. Adding overhead (staffing, equipment, parking, insurance) could raise the yearly total to roughly $350,000–$400,000. Over a three‑year base period, the contract value likely falls between $1.0 M and $1.2 M. Including the potential two one‑year extensions, the maximum exposure could approach $1.6 M. Therefore a reasonable ball‑park estimate for the base three‑year contract is about **$1,150,000**.

AI estimate from the award documents

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