RFP 17-HR-014 - Insurance Agent-Broker Services for Group Health and Other Employee Benefits

The City of Edgewater, Florida issued RFP 17‑HR‑014 to procure a professional “Agent‑of‑Record” broker to manage all group health and ancillary employee benefit programs for its municipal workforce. The broker will negotiate renewals, provide comparative market analysis, produce benefit handbooks, administer enrollment via PlanSource, handle COBRA, conduct annual audits, and offer ongoing employee support and compliance assistance (ACA, HIPAA, etc.). The contract is a three‑year fixed‑fee agreement with two one‑year optional extensions; commissions are not to be paid to the broker unless disclosed. Brown & Brown Insurance was selected by City Council. • Scope includes renewal negotiations, plan design, vendor selection, enrollment administration, claims assistance, and regulatory compliance. • Fixed‑fee pricing (total three‑year cost reported at $178,500) with the broker covering PlanSource and handbook production costs. • Evaluation emphasized experience, approach, references, staff proximity, and fee competitiveness.