Venue Management Services

This contract provides comprehensive venue‑management services for the Joan Perry Brock Convocation Center (JPBCC) at Longwood University. The contractor is responsible for pre‑opening planning, budgeting, marketing, staffing, day‑to‑day operations, event booking, and ongoing facility maintenance. The agreement includes an initial three‑year term (July 2023 – June 2026) with a single optional five‑year renewal, totaling up to eight years of service. Compensation is structured as fixed annual management fees plus personnel expense allocations, with a pre‑opening budget for start‑up activities. • Scope covers full‑service on‑site management, event‑based staffing, and booking‑only options. • Fees are fixed annually (approximately $429K‑$516K per year), yielding an estimated total contract value of roughly $4.2 million. • The university required a Small‑Business Subcontracting Plan but did not set‑aside the contract.