Employee Benefits and Support Services RF

The Barrow County School System is seeking proposals from qualified companies to provide employee benefits and benefits support services. The selected firm will aid in the administration and communication of the district's benefits program, which includes approximately 2,400 employees. The term of the contract will be from January 1, 2027, to December 30, 2027, with the option to extend. The district is looking for a company that can offer a package of benefits administration, communication support, and voluntary benefits to its employees. The company should have at least five years of experience providing benefits services to public schools of similar size, an active partnership with at least five other school districts in Georgia, and control over its benefits administration platform. The scope of services includes: 1. Administration services: online benefits enrollment software, Section 125 administration, and FSA services. 2. Communication support: attending benefits meetings, providing education and enrollment support, and developing enhancements for communications. 3. Voluntary benefits: offering employees voluntary benefits on an employee-paid basis. 4. Fees: clearly outlining all costs associated with Section 125 administration and other required services. The proposal should include: 1. Company background information 2. List of public school accounts in Georgia 3. Company structure and departments 4. Account management staff details 5. Benefits administration experience and security standards 6. Section 125 administration details 7. Enrollment services process 8. Employee communication process 9. Voluntary benefits offered 10. Fees associated with each service The evaluation criteria include: 1. Experience and qualifications (20 points) 2. Scope of services offered (20 points) 3. Benefits administration, platform, and services (20 points) 4. References (25 points) 5. Fee transparency and cost competitiveness (10 points) 6. Innovation and value-added services (5 points) Proposals are due by November 17, 2025, at 8:00 AM EST. The district reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received.