Multifunction Devices-Rental

The State of South Dakota is seeking a vendor to provide a statewide rental program for multifunction printers/copiers, including installation, on‑site maintenance, and support for a 36‑month rental period. The contract covers a mix of black‑and‑white and color devices of varying speeds, with detailed technical, security, and service‑level requirements. Vendors must be registered in the South Dakota Vendor’s Manual, provide rapid on‑site response for equipment alarms, maintain detailed service logs, and handle secure removable hard‑drive configurations. The award will be made to the lowest responsible and responsive bidder, with options to extend the contract up to five years. • Provide rental of 100+ multifunction devices (various speeds, both B/W and color) with full service and support. • Meet technical specifications: Ethernet, Windows drivers, ENERGY STAR, 802.1x security, on‑site response (2‑hour major alarm, 4‑hour minor alarm). • Deliver training materials, maintain a relational device database, and comply with secure hard‑drive handling and background‑check requirements.