RFP Youth Baseball and Softball Umpire Services

The City of O'Fallon, Missouri is seeking proposals from qualified companies to provide Umpire Scheduling Services for the City's Youth Baseball and Softball leagues. The leagues will be operated at Westhoff Park and Ozzie Smith Sports Complex, starting in Spring 2026. Here are the key points from the RFP document: **Proposal Submission:** * Deadline for submission of questions: February 10, 2026 * Proposal submission deadline: February 25, 2026 * Proposals must be submitted in sealed packets with one original and one electronic copy on a flash drive * Proposals will not be accepted by fax or email **Evaluation and Award:** * Proposals will be evaluated by the City, and a response summary will be available upon request * The City reserves the right to reject any or all proposals, or to make no award * The City may require modifications to initial proposals or further negotiate costs * The contract will be awarded for a one-year period, with the option to renew for up to four additional one-year periods **Terms and Conditions:** * The selected company must be licensed, insured, and bonded * The company must comply with all applicable laws, regulations, and ordinances * The company must provide a signed contract agreement and current certificate of insurance before the contract can be awarded * The City reserves the right to terminate the contract with 30 days' written notice **Pricing:** * The contract is for a one-year period, with firm pricing for the duration of the contract * Price decreases are allowed at any time, but price increases will only be allowed at the time of renewal, with mutual agreement **Confidentiality and Proprietary Information:** * All material submitted in response to the RFP will become public record and may be subject to inspection * Any material requested to be treated as proprietary or confidential must be clearly identified and easily separable from the rest of the proposal * The City and the selected company must agree to maintain confidentiality and not disclose or duplicate any information received from each other, unless authorized in writing or required by law.