RFP-26-015 Reasonable Accommodation, Ergonomics and Training Services

The California Arts Council (CAC) is seeking a single vendor to provide a three‑year comprehensive service package that includes reasonable accommodation (RA) case management, ergonomic assessments, and related training for CAC staff and its grantees. The contractor will act as a consultant, guiding the interactive process for disability accommodations, delivering on‑site or remote ergonomic evaluations, producing detailed reports with equipment recommendations, and offering training programs for managers and HR personnel. All work must comply with California and federal disability statutes, maintain strict confidentiality, and coordinate with CAC’s procurement team for any equipment specifications. • Provide RA consulting services: intake, case analysis, interactive‑process facilitation, documentation, and follow‑up assessments. • Conduct ergonomic assessments (on‑site, remote, or hybrid), produce written reports, recommend low‑cost adjustments or specialized equipment, and perform follow‑up evaluations. • Develop and deliver training programs on RA, ergonomics, and disability‑management best practices for CAC staff and its network. • Supply functional specifications and support CAC’s internal procurement for any required equipment, while upholding confidentiality and data‑security standards. • Submit fully‑burdened hourly rates, maintain documentation, and adhere to contract administration requirements (e.g., retention, invoicing, and reporting).