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Convenience Pay Services
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Title:  

Convenience Pay Services

Agency:  

Loudoun Water

State:  

Virginia

NAICS Code:  

522320

Industry:  

Financial Services

Solicitation Type:  

Request for Proposal

Solicitation ID:  

2026-001-1300001 Addendum 1

Open Date:  

2/18/2026

Questions Due Date:  

3/13/2026

Close Date:  

4/3/2026

Last Updated:  

Description:
The Loudoun County Sanitation Authority (DBA Loudoun Water) is seeking a qualified vendor to provide convenience pay services that enable customers to electronically and securely process payments. The solution must support various payment methods, including credit and debit cards, checking and savings accounts, and mobile payments. The vendor will be responsible for implementing and maintaining the solution, including design, development, integration, testing, deployment, and ongoing support. Key features of the solution include the ability to calculate and apply customer-paid convenience fees in a transparent and PCI-compliant manner. • The solution must support consumer credit and debit cards, checking and savings accounts, and mobile payments. • The solution must be integrated with the LW Connect customer portal, Interactive Voice Response (IVR) systems, mobile devices/applications, and digital wallets. • The vendor must provide professional services for all phases of implementation and ensure ongoing support and maintenance. • The solution must be PCI-compliant and preserve fee-free options such as ACH/eCheck payments. • The vendor must provide training and change management services to promote adoption and sustained success.
Attached Files:

Please visit the bid source via the “Link to Bid Source” button below for documentation.

Contact Information:

Nancy Melendez(Procurement)

nmelendez@loudounwater.org

(571) 291-6517

Budget Estimate (AI):

$500,000 – $2,000,000

The budget for this opportunity is likely to be in the range of $500,000 to $2 million, considering the scope of the project, which involves implementing and maintaining a convenience pay service for a large water utility company. The vendor will need to provide professional services for all phases of implementation, including design, development, integration, testing, deployment, and ongoing support, which will require significant resources and expertise. Additionally, the vendor will need to ensure the solution is PCI-compliant and preserves fee-free options, which may require additional investment. The budget range is estimated based on the assumption that the vendor will need to invest in infrastructure, personnel, and technology to deliver the solution and provide ongoing support.

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