RFP-CNE Conference Rooms Video Conferencing Upgrades

Cherokee Nation Entertainment is seeking vendors to supply, only, a defined list of video‑conference hardware for its conference rooms. The scope is strictly product procurement (no installation, integration, or services). Bidders must provide unit prices, lead times, and include shipping costs, and must meet extensive tribal‑preference, insurance, bonding, and data‑privacy requirements. The bid must be emailed as an attachment by the deadline, with no hard‑copy submissions. • Hardware list includes 11 Poly Studio V72 units, 11 Barco ClickShare CX20 units, 1 ClickShare Bar Core, 8 Sony 85” displays, 8 Chief TV mounts, 12 Binary HDMI cables, and 1 QSYS QIO Control Box. • All bids must be submitted via email (subject line “CNE164763”) to [email protected]; no copies to the buyer are permitted. • Compliance obligations include TERO certification, potential bonding (> $100k), minimum insurance limits, and strict data‑privacy/security standards (GDPR, SOC‑2, etc.).