Board Room AV

The Nevada State Contractors Board (NSCB) is seeking proposals from qualified vendors to replace unsupported audio and video conferencing equipment including licensing fees (3 Years minimum) in the Reno Office located at 5390 Kietzke Lane, Suite 102, in Reno, Nevada, as described in the scope of work and attachments. The new system must integrate with the audio and video conferencing system in the Las Vegas Office at 8400 Sunset Road, Suite 150, in Las Vegas, Nevada. Key requirements include: * Replace Polycom 8000 video system with Crestron NVX Video over ethernet * Replace Polycom PTZ cameras with new PTZ cameras * Replace legacy microphones and audio mixers with new Shure microphones * Replace legacy ceiling speakers * Replace 4 TVs with 85” displays and wall mounts * Replace Polycom control panel with 10" Crestron control panel * Provide training on the startup, shutdown, and daily operation of the system * Perform adequate testing and involve NSCB staff in that testing * Provide weekly statuses to NSCB staff on project progress and issues * Assume responsibility for the installation and implementation of new video conferencing software/hardware, training staff on the new system, managing the implementation of the new system, acceptance testing, and project staffing. Some of the key features of the system include: • Premium audio • 4K high-quality video capabilities • Microsoft Teams or Zoom conferencing integration • Bring your own device (BYOD) capabilities • Scalable design to allow for additional equipment, components, increase capacity, etc. • Maintainable, allowing for periodic service (firmware and software updates) with minimum disruption • Long term support for device hardware, firmware, and software • Strict user access controls to ensure only authorized individuals can operate, control, and configure the system • High-quality audio output with sufficient volume and clarity • 4k (3840 x 2160) video output * Key milestones include: * Mandatory site visit on April 20, 2026 * Deadline for questions on May 4, 2026 * Deadline for submissions on May 26, 2026 * Evaluation period from May 26, 2026 to June 24, 2026 * Notice of intent on June 24, 2026 * Notice of award on July 6, 2026 * BOE approval on August 11, 2026 * Contract start date on August 11, 2026