Physical Library Materials and Value-Added Services

The Yavapai County Free Library District (YCFLD) is seeking Proposals from qualified vendors to supply YCFLD branches and other members of the Yavapai Library Network (YLN) with physical materials, including print books, DVDs, and other media, as well as to provide value-added services that support staff in the efficient acquisition and management of these materials. Such services may include cataloging, physical processing, and other solutions that streamline the workflows required to prepare materials for circulation and patron use. The contract shall commence on the date of Award and expire on June 30, 2031, unless terminated, canceled, or extended as otherwise provided. Some key features of the proposal include: • The vendor must provide an internet-based electronic ordering system with key features, search capabilities, and user access levels/options. • The vendor must support multiple-branch ordering and have a level of compatibility with Koha ILS. • The vendor must provide a dedicated account representative to YCFLD/YLN. • The vendor must provide on-demand reports for order status, fill rate, backorders, cancellations, returns, and expenditures. The evaluation criteria for this proposal include: • The vendor's experience and qualifications in providing physical library materials and value-added services. • The vendor's ability to meet the requirements of the proposal, including the provision of an internet-based electronic ordering system and support for multiple-branch ordering. • The vendor's pricing proposal, including any discounts and unit pricing for all products and services. • The vendor's references, including at least three references from previous customers.